Traditionally, companies have relied on email to share InfoSec documents with potential buyers. However, this method puts data at risk, as it exposes it to compromised email inboxes as well as phishing attacks. Data rooms are a better alternative for companies by allowing them to share documents quickly and securely documents to ensure due diligence, without losing the control of their data.
A virtual data room is a secure cloud-based service that lets you store, share, and access private documents with the highest levels of protection. Unlike personal file sharing or storage tools, a VDR provides more security features, such as advanced encryption and here are the findings auditing capabilities, dynamic watermarking, and more.
A variety of features are designed to make due diligence more efficient and effective for everyone involved. For instance the Q&A module can assist you in creating a more organized and structured environment to facilitate due diligence questions and answers. You can also reduce time by making favorites and using them to navigate to frequently viewed documents and folders.
Another feature that is important is secure messaging software that allows users to communicate with one another in the data room, saving the need to switch between different applications, and enhancing privacy security. Furthermore, two-factor authentication can aid in keeping information secure by requiring more factual information or codes to log in to the VDR. You can also check the IP address as well as the device and location of the person logging in, reducing the chance of misuse or leaks.