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Drafting Board Meeting Minutes

When it comes to writing minutes of board meetings the goal is to record a complete record of the proceedings during the meeting, which will provide legal protection in the future. It is essential to pay attention on the crucial discussions and decisions that were taken during the meeting. This means that you must make sure that all necessary information is documented, including a list of attendees (includes those who attended in person, over the www.boardroombox.com/why-do-you-need-a-board-portal/ phone, or via online) and their roles, and an account of the time at the end of the meeting.

However, the minutes of your board are not a transcribed transcript of every comment and opinion that was expressed. Your board minutes should be non-biased and should not contain the use of inflammatory or colorful language, personal disagreements, or political comments. It is also important to eliminate any idle chat or tangents that were discussed, as they could be a source of liability should your board be called upon to examine the minutes.

Board meetings often have discussions that are not on the agenda. These should be clearly marked off-the record and not included in the minutes of your meetings. You should instead note that the board had a discussion which wasn’t even on the agenda, and not document any specifics of the discussion. You should also record the votes of board members in favor or against certain motions, as well as their rationales. This will provide a precise and impartial record of voting, which could be useful in the event that there is a possibility of future legal issues.

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