With the increasing popularity of flexible working practices teams are collaborating across distances and time zones more than ever. This requires the sharing of large files among colleagues working remotely. The traditional methods of sharing files aren’t the most secure. It is very easy for employees to share sensitive files containing intellectual property or other data that is regulated in the wrong way, whether accidentally or deliberately to the wrong person.
Uncontrolled information transfers can put your business in danger of expensive fines and damage to its reputation if it doesn’t take the right security measures. It’s therefore important to establish the right system that allows you to control the way files are shared with your clients and partners as well as within your own business.
To prevent the risks of uncontrolled sharing, your organization should choose a platform that provides granular access controls and centralized monitoring of security. You can then ensure that only individuals who have the appropriate authorizations have access to certain folders and files and also any modifications made to the file. A platform that provides enterprise content services also provides an audit log centrally located, which makes it easy to track user history and identify issues such as privacy breaches or non-compliance.
Find a program that is easy to use and that integrates into your workflow. It’s also important dataroomindex.org/5-ways-to-prepare-for-a-successful-post-merger-integration/ to be sure that you don’t have to pay for features you don’t want. If you’re planning to use a portal for client files, check that the software provides options for custom branding and easy set up for your clients.